How to Stop Punch-Time Spoofing in Healthcare with CloudApper AI TimeClock for Workday

Punch-time spoofing is a growing threat in the healthcare industry, where 24/7 operations, rotating shifts, and high staff volume make accurate time tracking essential. Hospitals, clinics, and long-term care facilities often rely on shared devices or kiosk-based clock-in systems, making it easier for employees to exploit time tracking through buddy punching or photo-based spoofing.

Workday users in healthcare settings often struggle with this issue when employees manipulate clock-ins—using photos, videos, or coworker help to fake attendance. To eliminate these risks and ensure every clock-in is accurate, CloudApper AI TimeClock provides a secure, Workday-integrated solution. Here’s how to deploy and configure it effectively.

Step 1: Set Up AI TimeClock on Shared Tablets

Install AI TimeClock on iPads placed in secure, visible areas across hospital units and staff entry points. These tablets serve as kiosk interfaces for employees to clock in or out.

Step 2: Enable Biometric Verification

CloudApper AI TimeClock uses facial recognition combined with liveness detection. This ensures the system can distinguish between a real face and a spoofed photo or video. Enable this feature to require face validation at every punch.

Step 3: Lock Down Device Access

Restrict all access to non-TimeClock apps and browser activity. The kiosk should only allow CloudApper’s AI TimeClock interface to prevent any unauthorized punch attempts.

Step 4: Integrate with Workday APIs

Use Workday’s secure API endpoints to sync time punches in real time. Approved entries feed directly into Workday’s time tracking and payroll systems, with no manual reconciliation needed.

Step 5: Configure Alerts and Reporting

Set up real-time alerts for suspicious activity like repeated failed scans or unusual punch hours. AI TimeClock’s dashboard provides audit-ready records of every punch.

Step 6: Train Staff on Proper Use

Educate your healthcare workforce about why face verification is required and how it protects everyone from payroll disputes and compliance issues.

Results to Expect:

Healthcare organizations implementing CloudApper AI TimeClock have reported up to a 75% reduction in punch-time spoofing incidents within the first quarter. With biometric validation in place, payroll corrections due to fraudulent clock-ins drop by as much as 50%. The solution enhances shift coverage reliability, improves compliance visibility, and provides stronger audit trails—ensuring accountability and operational continuity across care units.