The Importance of Facilities Management – How to Simplify It?

Every organization needs to keep track of its assets. The importance of facilities management lies in the fact that improper management can negatively affect productivity and even put a halt to your day to day activities. While the nature of facility managers’ jobs may differ depending on the business, the one thing that remains constant is that facilities include physical resources, office complex at the site or company and any other mechanical or electrical utilities that can pose health or safety hazards to employees.

The Underlying Importance of Facilities Management

• Improves Health and Safety

Another underlying importance of facilities management is that it enforces health and safety procedures and reduces the risks of workplace hazards. It involves the handling of on-site emergencies, monitoring procedures, and detailed inspection of facilities to ensure everything is up to standard. It also involves proper management of waste disposal to create a serene working environment for employees. Many employees take workplace cleanliness for granted, but without facility managers organizing the process, hygiene standards can easily start to slip.

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• Ensures Compliance

When an organization is fully compliant, its data reflects it. Facilities management teams must comply with various global, national, and industry regulatory standards that address health and safety issues in a working environment and ensure that data related to compliance is accurate, consistent, timely, complete, and secured. Compliance helps to protect properties and employees and prevents unauthorized access to a facility. Facility managers are also required to ensure that the buildings meet legal requirements.

• Increases the Lifecycle of Assets

Another importance of facilities management is that it increases the lifespan of assets through proper organization of maintenance, repairs, and security of buildings and premises. Facility managers are responsible for taking care of the entire site (or a certain area of the facility), assessing its condition, determining if repairs are needed, and ensuring that repairs are completed.

• Increases Cost-Efficiency of a Business

Proper facilities management is crucial to improve the efficiency and productivity of a business. It ensures a more cost-effective working process within the facility. For example, carrying out planned preventive maintenance on assets reduces the amount of money spent on repairs by having essential resources readily available at your disposal. Also, a comfortable and safe working environment motivates employees, making them more productive.

Common Problems with Facilities Management

If facilities management isn’t handled properly, two major problems could arise.

The first is downtime when your equipment or building is not functioning properly. Whether the facility is a hotel, shop, office, or anything else, if there is a serious problem where you have to shut down your building or operations and you don’t have your facilities managed properly, then you have a big and costly problem.

A more serious problem could arise when you want to sell your building and you don’t have all the asset information stored and detailed. You need to have all the assets accounted for before you can complete a sale.

Other problems include knowledge or information on ownership. Many mega-building owners use third party facilities management supplier to look after their buildings. Owners might encounter a problem with these third-party managers and want to hire someone else, but they cannot because they do not have all the original information to set up a full maintenance strategy for the building.

Traditionally, all this information was collected and stored in paper format, leading to a huge amount of papers stored in a room or a basement. This is a serious problem in this age of information. Large buildings in particular, such as factories or airports might have a huge warehouse full of paper documents.

One Solution For Your Desktops, Tablets, and Smart Phones

Facility managers can easily overcome these problems using cloud management. With a digital solution employed throughout the facility’s management, all of the data can be accumulated and handed over to the owner as steps are being completed. In the end, they have all the information securely stored in a single cloud platform that is easily accessible and searchable.

CloudApper’s Facility Management software is a robust cloud-based web and mobile application that lets users create and manage maintenance and repair schedules and simplifies other facilities management functions, helping employees save time by providing instant access to details of facilities, operations, and emergency procedures.

Get in touch with us today to learn how we can drive up efficiency and productivity in facilities management.