Expert Insights: Preventing One Time Payments (OTPs) for Terminated Workers in Workday with CloudApper hrPad

When it comes to managing One Time Payments (OTPs) for terminated workers in Workday, even the most organized HR teams can fall into avoidable payroll eOne Time Payments (OTPs) for terminated workersrrors. To understand the common challenges and how CloudApper hrPad is reshaping the solution space, we asked HR tech professionals and Workday experts to share their insights.

“We Needed a Failsafe for Payroll Timing” – Payroll Manager, Mid-Market Healthcare Organization

“We noticed a pattern of OTPs—like bonuses and spot awards—being scheduled ahead of time and not being rescinded when someone left the company. Since our payroll was processed outside Workday, these future-dated payments would go unnoticed until reconciliation. CloudApper hrPad introduced an alert that automatically surfaces any future-dated payments during the termination workflow. That visibility alone saved us thousands in a single quarter.”

“Manual Audits Weren’t Enough” – Director of People Operations, Retail Chain

“We tried solving this with reports, but people forget to run them or misread the filters. And when you’re dealing with high-volume terminations, especially seasonal workers, the risk multiplies. CloudApper hrPad added a structured step to our offboarding process, prompting HR partners to review and flag future-dated OTPs before termination is finalized. That human check, backed by system logic, made a huge difference.”

“It Solves the Workflow Blind Spot” – Workday System Analyst, Manufacturing Company

“The challenge is not just data, it’s timing. Workday doesn’t prevent future OTPs from being processed unless someone actively rescinds them. CloudApper hrPad brought workflow-level awareness—flagging future OTPs during termination and logging the actions taken. It created accountability and added auditability. We didn’t have to customize Workday either.”

“No More Backtracking After Payroll Errors” – HR Operations Lead, Global Tech Firm

“Every time an OTP went through after an employee had left, it triggered a mess—manual clawbacks, manager confusion, and compliance risk. With hrPad, our HR team sees a dashboard of flagged cases and confirms actions before payroll export. It’s not just about stopping errors; it’s about peace of mind.”

Why Experts Recommend CloudApper hrPad for Workday

Across industries—from healthcare to manufacturing—the consensus is clear: Workday’s termination process is powerful, but it lacks proactive controls around future-dated OTPs. CloudApper hrPad fills this gap without disrupting existing systems. It adds intuitive visibility, structured workflows, and audit-ready tracking to termination events involving compensation.

Whether you’re working in a centralized payroll team or a distributed HR operation, hrPad gives you the tools to:

• Prevent unauthorized or forgotten payments
• Add automated checkpoints during terminations
• Eliminate reliance on post-facto audits
• Ensure clean handoffs between HR and payroll

Final Thought

Even the most advanced HCM systems can leave critical gaps when it comes to preventing payroll errors after termination. As our experts have shared, the risk of future-dated OTPs slipping through is real—and costly. CloudApper hrPad offers a smart, scalable way to build in accountability, reduce manual oversight, and keep your payroll process clean from start to finish.