Why It’s Time for Healthcare Organizations Using Workday to Rethink TimeClocks Entirely

For years, physical TimeClocks have been a fixture in hospitals, clinics, and care facilities—but that doesn’t mean they still make sense. As healthcare organizations modernize with systems like Workday, one outdated element keeps slowing them down: the punch clock.

With Chinese TimeClock prices up 150%, the cost of simply tracking hours is spiraling out of control. Add in shipping delays, ongoing hardware maintenance, and costly support contracts, and suddenly TimeClocks become a barrier rather than a tool.

Healthcare organizations using Workday are in a unique position. They already leverage a powerful HCM platform—yet many still rely on outdated, hardware-based clock-in systems. But here’s the good news: Workday users can avoid hardware markups and improve workforce efficiency by switching to CloudApper hrPad, a flexible, tablet-based TimeClock solution that runs on devices already available at most facilities.

Why Traditional TimeClocks Don’t Fit Today’s Healthcare Needs

The healthcare industry is constantly under pressure to cut operational costs, improve compliance, and ensure staff availability 24/7. Traditional TimeClocks, however, introduce more challenges than solutions:

• High costs due to tariffs and hardware markups
• Complex installation and IT maintenance
• Long shipping timelines that delay rollouts
• Inflexibility across distributed or mobile teams
• Downtime risks that affect time-sensitive operations

With staffing shortages already affecting many healthcare providers, delays caused by outdated systems can’t be ignored.

What Modern Time Tracking Should Look Like in Healthcare

A modern healthcare environment needs a clock-in system that’s as agile as the teams it supports. That’s where CloudApper hrPad comes in. It offers Workday time tracking without physical time clocks, enabling healthcare staff to clock in and out from tablets already used at nurse stations, break rooms, or mobile carts.

hrPad allows for:

• Real-time syncing with Workday payroll
• Compliance tracking with digital attestations
• Location-aware time punches for multi-site staff
• Quick rollouts at new clinics or temporary sites

It’s time tracking designed to keep up with healthcare—not slow it down.

How Workday Users Can Avoid Hardware Markups with hrPad

With Chinese TimeClock prices up 150%, the hardware investment for even a small clinic chain can reach tens of thousands of dollars. But CloudApper hrPad offers a smarter path:

• Use existing iPads or Android tablets already deployed in facilities
• Go live in hours—not weeks
• No hardware markups, no delays, no maintenance contracts
• All punches sync directly into Workday payroll and scheduling
• Fully compliant with healthcare time tracking standards

From cost savings to real-time accuracy, hrPad gives Workday users in healthcare a serious upgrade—without needing to overhaul their systems.

Why It’s a Strategic Move for Healthcare Leaders

This isn’t just a tactical workaround. Switching to tablet-based time tracking is a strategic decision that aligns with where the industry is heading. Workday is already cloud-based, scalable, and data-driven. Your TimeClock solution should be too.

CloudApper hrPad doesn’t just keep up—it expands Workday’s capabilities in a way that’s practical for fast-paced healthcare environments. With fewer hardware dependencies, reduced costs, and faster deployments, your HR and IT teams can focus on what matters most: patient care.

Final Thought

If you’re leading HR or IT for a healthcare organization using Workday, it’s time to rethink the punch clock. With rising costs, shrinking margins, and an urgent need for flexibility, there’s no reason to keep relying on outdated hardware.